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- Data Protection
DATA PROTECTION POLICY
Maylands Golf Club respects your privacy. Your personal data is protected
in the UK by the General Data Protection Regulation. Under the General
Data Protection Regulation, we have a legal duty to protect any
information we collect from you. Any information that you give us is held
with the utmost care and security. We will only process it where there is a
lawful basis to do so. We do not and will not pass on your details to any
third party or government department unless you give us permission to do
so or as otherwise required by law.
This policy applies to:
All customers of Maylands Golf Club
Members of Maylands Golf Club
All staff operating on behalf of Maylands Golf Club
The purpose of this policy is to enable Maylands Golf Club to:
Comply with the law in respect of the data it holds about individuals
Protect the personal data of Crown Golf members and visitors
The data protection principles require that personal information is:
Processed fairly and lawfully
Processed for limited purposes
Adequate, relevant and not excessive
Accurate and up to date
Not kept for longer than is necessary
Processed in line with the rights of individuals
Not transferred to countries outside the EEA without adequate
This policy applies to information relating to identifiable individuals.
WHAT INFORMATION IS COLLECTED?
User-supplied information: when you register with us, we may ask you for
your name, e-mail address, and other similar information. Any information
supplied by the user is supplied voluntarily unless otherwise stated. If you
do not want us to hold information about you, please do not supply it to us;
this may mean, however, that we are not able to respond to your requests.
This Website is created and controlled by Maylands Golf Club and is
subject to the laws of England & Wales and subject to the jurisdiction of
the English courts. Maylands Golf Club reserves the right to make changes
to the site and this privacy statement from time to time.
Maylands Golf Club will:
Comply with both the law and good practice
Respect individuals’ rights
Be open and honest with individuals whose data is held
Provide training and support for staff who handle personal data, so
that they can act confidently and consistently
Maylands Golf Club recognises its overall responsibility for ensuring that it
complies with its legal obligations.
This section of the policy only addresses security issues relating to personal
data. It does not cover security of the building, business continuity or any
other aspect of security.
Data Recording and Storage
Maylands Golf Club will regularly review its procedures for ensuring that its
records remain accurate and consistent and, in particular:
Our IT systems will be designed, where possible, to encourage and
facilitate the entry of accurate data.
Data on any individual will be held in as few places as necessary and
the holding of unauthorised or unofficial data sets is against
Effective procedures will be in place so that all relevant systems are
updated when information about any individual changes.
Members data held will be released to other members in order to
facilitate the golfing activities of the club. This will only be mobile
and/or email for contact/communication. By entering any
competitions you are deemed to have given permission for essential
data such as your telephone number to be released to another
relevant member or members. This permission may be withdrawn at
any time by the member in notifying in writing to the club secretary
at any time or by indicating this on the Club’s competition entry
Members’ data will also be shared with CONGU via Club handicap
systems, to facilitate monitoring of handicaps
Further details of this are contained in the privacy statement
Maylands Golf Club has:
Installed a CCTV system which produces clear images which the law
enforcement bodies can use to investigate crime and these can
easily be taken from the system when required.
Sited cameras so that they provide clear images.
Positioned the cameras to avoid capturing images of persons not
visiting the premises.
Sited monitors in a position that provides the staff with the security
required whilst restricting as far as is practical the ability of the
public to see them.
Placed visible signs showing that CCTV is in operation.
A limited number of authorised persons that may access the
recorded images from the CCTV system, which are securely stored.
The recorded images are held for 28 days and with the exception of
law enforcement bodies, images will not be provided to third parties.
The policy is to be reviewed on an annual basis or at such time that the
Data Protection legislation is amended.
When you sign up to any of our services, Maylands Golf Club obtains
information about you. This statement explains how we look after that
information and what we do with it.
We have a legal duty under the General Data Protection Regulation to
prevent your information falling into the wrong hands. We must also
ensure that the data we hold is accurate, adequate, relevant and not
Member’s email address and/or telephone numbers may be given to other
current members of the club for the purposes of facilitating activities
pertaining to the club, where the information is not currently available on
the member’s directory via the club website. Furthermore, Members’ data
will also be shared with CONGU via Club handicap systems, to facilitate
monitoring of handicaps
Whenever we collect information from you, we will make it clear which
information is required in order to provide you with the information,
service or goods you need. You do not have to provide us with any
additional information unless you choose to, but if you do not provide it we
may not be able to provide you with the information, service or goods you
have requested. We store your information securely on our computer
system, we restrict access to those who have a need to know, and we train
our staff in handling the information securely.
If you are a Club Member, we will contact you from time to time with
membership related communications. You can opt out any time.
The lawful basis for us processing your personal data will be:
performance and fulfilment of our contract in the case of the
provision of information, goods or services;
legitimate interest in relation to information and communications
relevant to your membership and related matters;